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May 2, 2019

Board of Trustees Annual Meeting
Agenda May 2, 2019 at 6:00 PM
Location: PVCICS, 317 Russell Street, Hadley, MA
Agenda (time estimates in minutes)
1.      Call to Order
2.      Public Comment (5)
3.      Administrative items (5)
a. Approval of April 4, 2019, meeting minutes – vote
b. Approval of April 23, 2019, meeting minutes – vote
4.      SEPAC Report (5)
5.      Committee & Task Force Reports (50)
a. Finance Committee (30)
                                          i.     Financial accounts, including trust funds, of PVCICS as of most recent practicable date
                                         ii.     Principal changes in the financial accounts, including trust funds, during preceding year
                                       iii.     Review of the capital budget and the operating budget for the current fiscal year
                                        iv.     Preliminary budget for the upcoming fiscal year commencing July 1, 2019
                                         v.     Schedule of proposed major activities for the current and upcoming fiscal years
b. Trusteeship Committee (5)
c. Personnel & Grievance Committee (10)
                                          i.     ED Emergency Succession Plan – vote
                                         ii.     Status of grievance filed in February 2019
d. Committee on Review and Appeal of Charter Amendment (5)
6.      Trusteeship Committee: Review 4/4/2019 presentation of new candidates for BoT seats – vote (5)
7.      Principal’s Update (10)
a. DESE Core Criteria visit of April 30, 2019
b. High School Commencement Ceremony – May 31, 2019, 5:30 PM
8.      Executive Director’s Update (40)
a. Status of request for bylaws revisions to DESE (1)
b. Considerations re: Commissioner’s refusal to bring expansion request to BESE – vote (9)
c. Accountability Plan – vote (30)
9.      MCPSA “Share Your Story” for National Charter Schools Week (7)
10.   Upcoming MPCSA webinars (3)
a. What You Can Do … to Increase Your School’s Access to Funding” – 5/6/19 - 10:00-11:30 AM
b. Charter School Leader Collaboration, Supervision, and Evaluation” – 6/3/19 - 10:00-11:30 AM
11.   Board Governance Discussion (15)
a. Upcoming Board activities and responsibilities
b. Goal setting and strategic planning: School, ED, and Board
12.   Board Members’ Updates (5)
13.   New Business (5)
14.   EXECUTIVE SESSION for discussion on property acquisition (15)

The PVCICS Board of Trustees will enter into Executive Session per Chapter 30A Section 21(a)2 –To consider the purchase, exchange, lease or value of real property- open session will not reconvene at the conclusion of the Executive Session.


As per Open Meeting Law, this announcement meeting has been posted in the PVCICS office, sent to the Secretary of State’s office, fax: 617-742-4822 and posted online at http://www.pvcics.org/home/board-of-trustees-main-page